The Wimberly is perfectly suited to host corporate meetings, awards presentations, and other recognition events. The stage can be used as a unique location for a seated dinner for 80.

This space can be paired with our open lobby for a pre or post-event reception.

Costs will vary depending on the nature of the event, the number of spaces being rented, etc.

Non‐profit pricing available.

For more information and booking-related questions or inquiries, contact:
Katie Most 617 933 8653
rentals@huntingtontheatre.org

Stage Dimensions: 

• Proscenium Width- 32’
• Proscenium Height- 22’
• Stage Depth from Apron- 35’
• Stage Left to Right- 67′

Audience Capacity:

• Total: 370 Orchestra: 250 seats
• Total: 370 Orchestra: 250 seats
• Balcony: 120 seats
• 8 Accessible seats are available, 4 on each level ADA Compliant

Amenities (additional fees may apply)

• Theatrical lighting and sound equipment package available
• Stage Draperies including legs, traveler, scrim and cyclorama
• Projector and screens available
• Equipped with a FM hearing enhancement system
• Equipped for Audio Described performances

The Nancy and Edward Roberts Studio Theatre is an intimate, flexible space that can comfortably accommodate your performances, conferences, and catered affairs.

Costs will vary depending on the nature of the event, number of spaces being rented, etc.

Non‐profit pricing and hourly rates available.

For more information and booking-related questions or inquiries, contact:
Katie Most 617 933 8653
rentals@huntingtontheatre.org

Dimensions of Black Box: 

• North‐South Dimension- 49’
• East‐West Dimension- 60’

Audience Capacity

• Maximum capacity: 250, depending upon the selected configuration
• Accessible seating available in first row and on 2nd floor
• Minimum of 12 accessible seats required
• ADA Compliant
• Capacity for non‐theatrical events:
  • • Standing reception – 350
    • Seated dinner – 160

Amenities (additional fees may apply)

• Theatrical lighting and sound equipment package available
• Stage Draperies including legs, traveler, scrim and cyclorama
• Projector and screens available
• Equipped with a FM hearing enhancement system
• Equipped for Audio Described performances

Located on the second floor of the Calderwood Pavilion, this angular room features stunning floor-to-ceiling windows overlooking Tremont Street. Though specifically constructed for rehearsal use, this room is the perfect place for a reception, conference, meeting, and seminar or audition space.

Costs will vary depending on the nature of the event, number of spaces being rented, etc.

For more information and booking-related questions or inquiries, contact:
Katie Most 617 933 8653
rentals@huntingtontheatre.org

Dimensions: 

• 1654 square feet
• North wall- 45’
• East wall- 39’
• South wall- 46’
• West wall- 35’
• Lowest point on grid- 14’
• Highest point on grid- 19’

Capacity:

• Maximum 120, depending on room setup
• Seated dinner for 80
• Theatre-style meeting for 100

Located on the first and second floor of the Calderwood Pavilion, the lobbies are ideal for a standing reception for 50—370 as a private event or in conjunction with a performance in one of the theatres.

Costs will vary depending on the nature of the event, number of spaces being rented, etc.

For more information and booking-related questions or inquiries, contact:
Katie Most 617 933 8653
rentals@huntingtontheatre.org

Our state‐of‐the‐art facility has everything you need to make your event a success.

Available Amenities Include:

• Dedicated Event Manager
• Professional Event Staff
• Concession Services
• Coat Check
• Elevator service to all floors
• Full ADA compliance
• Lobby signage opportunities
• Professional management and staff
• Sound System
• Lobby Video Monitors

Additional Staffing Costs:

• House Technician- $400 an hour (when lighting or sound is requested, 4-hour min.)
• Bartender- $25 an hour (includes set‐up and strike, 4 hour min.)
• House Staff- $20 per hour (as quoted based on event needs)
• House Manager- $65 per hour (as quoted based on event needs)

For more information and booking-related questions or inquiries, contact:
Katie Most 617 933 8653
rentals@huntingtontheatre.org

Audio Visual Equipment:

• Inventory is available on request, but does include an in‐house projector, variety of projection screens, and microphones for any event. All spaces are equipped with a state‐of‐the‐art sound system and dimmable lighting.

Beverage Service:

• The Calderwood Pavilion offers wine, beer, soft drinks, and bottled water. All such beverages must be purchased through the Calderwood Pavilion. Our beverage service includes plastic cups. If glassware is desired, it should be provided by an outside vendor.
• The Calderwood Pavilion holds a wine and beer license. Unfortunately, cordials and hard liquors cannot be served in the building at any time. The Calderwood offers House wines and beers, as well as an extensive Event Wine List. House offerings will be charged to the client based on actual consumption. Selections from the Event Wine List are pre‐ordered at the client’s request. Such orders will be charged based on consumption plus a 25% restocking fee for any unused inventory. Special orders for wines or beers not included in the Event Wine List are possible, but will be charged in full regardless of consumption. At no time will any alcoholic beverages be allowed to leave the facility.
• We provide TIPS trained bartenders to serve from bar stations. In the event that the client wishes to have passed beverages, the Caterer’s wait staff shall provide this service. In this situation, we must receive a certificate of insurance verifying that the Caterer has liquor liability coverage.
• Other non‐alcoholic beverages such as lemonade, iced tea, punch, hot coffee, or tea should be provided by the Caterer.

Catering Prep Space:

• The Calderwood Pavilion does not have a kitchen. There is a small room on the second floor (12’ x 17’) that is the primary catering prep space. For large events requiring additional space, we will work with you to find solutions.

Cleaning and Trash Removal:

• Caterer is responsible for leaving the event and prep space as it was found (broom clean, with any food or beverage spills having been mopped up). All trash must be removed from the facility.

Deliveries and Pickups:

• All deliveries and pickups (including party rental company, caterer arrival, etc.) must be scheduled in advance in order to ensure that there is no interference with other building activities. Loading dock hours differ from the building hours. Access to the loading dock must be requested in advance.

Insurance:

• Insurance certificates must be received prior to the start of your event. Events will not take place without proper insurance documentation.

Open Flame:

• We do not allow candles or sterno flame at the Calderwood Pavilion, including birthday candles.

Tables and Chairs:

• The Calderwood has a small inventory of utility tables and cocktail rounds for use with prior arrangement. We have sufficient chairs for meeting setup in Deane Rehearsal Hall. For seated dinners, a chair rental is advisable.

Additional Expenses which may apply:

• Piano rental and tuning ($220)
• Projector ($100)
• Projection Screens ‐ 5 x 5 ($50), 6 x 9 ($150), 10.5 x 14 ($250)
• Wireless Microphone ($75)
• Two washers and dryers provided
• Cleaning and Trash Removal ($350)
• Fabric/Carpet Sample Testing (as set by Boston Fire Department)
• Required Fire or Police Details (as set by Boston Fire Department)
• Special Effects, Firearm, or Pyrotechnic Permits (as set by Boston Fire Department)

For more information and booking-related questions or inquiries, contact:
Katie Most 617 933 8653
rentals@huntingtontheatre.org

How much does it cost to rent the Calderwood Pavilion?

• Our rental fees range from $500 to $10,000 per event day. The final price takes several factors into account including the space(s) being used, number of patrons, production needs, and tax‐ exempt status.

How are event date holds handled?

• Upon confirmation of event date, a contract will be processed and forwarded to you via email. The signed contract and rental payment must be received within ten days, during which time your event date will be on a soft hold. If another client wishes to rent your date during the soft hold period, we will contact you, at which time you will have 48 hours to return the signed contract and rental payment.

What is included in my rental fee?

• From the moment your contract is signed, you will receive tailored consultation from our experienced event staff to help make your event the very best it can be. We consult with your event planners, vendors and caterers every step of the way. Once you are in the venue for the event, we provide on site venue management and are at your disposal to answer questions.

How long do I get the space?

• Typical one‐day rentals begin at 8a and must be concluded by 11p. Should your event require additional time, arrangements should be made in advance. Event staff will work with you to ensure that you are able to maximize your time in the space. We can be quite flexible, so please feel free to let us know your needs.

Can I use my own Caterer?

• Caterers who are not on our Preferred Vendors List must be pre‐approved by Calderwood Management. We encourage you to use our enclosed list of professional Caterers in the Boston area who have a great deal of experience with events large and small in our facility. When working with an outside Caterer, we require at least one catering walk‐thru no later than two weeks, and preferably one month, prior to the event. We must receive a copy of the caterer’s current catering license, proof of workers compensation insurance, and a certificate of liability insurance naming the Calderwood Pavilion as an additional insured.

Is a deposit required?

• Yes, upon signing your contract, you will be required to pay at least 50% of the full rental fee. You will then be required to pay the beverage and labor deposit (if applicable) fourteen days prior to your event.

Can I serve liquor?

• The Calderwood Pavilion has a wine and beer license. These are the only alcoholic beverages that may be consumed on site, and all such beverages must be purchased through us. Our bartenders are trained to assist you in understanding how to have a safe and enjoyable event that includes alcohol. As our bartenders are not waiters, if you wish to include the passing of beverages on trays throughout the event, we do allow your Caterer’s staff to handle tray serving. In these instances, we must receive a copy of your Caterer’s liquor liability insurance prior to the start of the event.

Is there parking?

• Yes. Please refer to Parking and Directions for parking information and driving directions.

What is availability like?

• As our core business is theatre, availability of our spaces for events must be fit around the theatrical schedule. The Wimberly and the Roberts are frequently available for daytime meetings if they can exist with a theatrical set on stage. Availability for evening events occurs on dark nights, most often Monday and Tuesday evenings. The Deane Rehearsal Hall is our most available space.

Is there additional breakout space available?

• Yes, our lobby spaces can be available for breakfast, lunch, or cocktail hours. Theatre rentals can also be paired with one of our event rooms.

For more information and booking-related questions or inquiries, contact:
Katie Most 617 933 8653
rentals@huntingtontheatre.org

Stage Dimensions:
Proscenium Width: 35´-8½”
Proscenium Height: 26´
Stage Depth from Apron: 35´-3”
Stage Depth from Plaster Line: 32´

Fly System:
42 fully automated line sets, 50ft battens
Floor to gridiron: 59’6”
Distance pipes fly from deck: 55’

Stage Floor:
1/4˝ painted masonite

Control Booths:
Orchestra level and backstage calling room

Dimensions:
Main Room: 55’ x 36’11
Floor to Grid: 14’4”
Catering Staging: 17’6”x 19’11”
Green Room: 14’8” x 14’1”

 
House Crew:
(additional rental fees may apply)

Full house crew available on request.